{"id":38947,"date":"2017-06-13T12:09:34","date_gmt":"2017-06-13T12:09:34","guid":{"rendered":"http:\/\/localhost:8888\/cregital\/disha\/2017\/06\/13\/how-to-write-a-job-description\/"},"modified":"2017-06-13T12:09:34","modified_gmt":"2017-06-13T12:09:34","slug":"how-to-write-a-job-description","status":"publish","type":"post","link":"https:\/\/msmehub.org\/staging\/6671\/how-to-write-a-job-description\/","title":{"rendered":"How to Write a Job Description"},"content":{"rendered":"<p><strong>What is a Job Description?<\/strong><\/p>\n<p>A Job Description is a written statement of a specific job; it simply lists the main tasks a job holder has to carry out.&nbsp; It generally covers the purpose, duties\/responsibilities, scope, and working conditions of a job along with the job title, name or designation of the person to whom the job holder reports.<\/p>\n<p>The main purpose of any job description is to outline the main duties and responsibilities that are involved in a particular job towards sourcing the right person for the job.&nbsp; The process of writing a job description requires having a clear understanding of the job&#8217;s duties and responsibilities.<\/p>\n<p><strong>General information: <\/strong>\n  <\/p>\n<ul>\n<li>&nbsp;Job Title<\/li>\n<li>Job Location<\/li>\n<li>Job Summary<\/li>\n<li>Reporting to<\/li>\n<li>Job Duties<\/li>\n<\/ul>\n<p><strong>Specific information:<\/strong>\n  <\/p>\n<ul>\n<li>Detailed Duties and Responsibilities<\/li>\n<li>How job is to be performed<\/li>\n<li>Essential functions<\/li>\n<\/ul>\n<p>For the small business owner, writing a good job description that will bring in talented applicants seems daunting.&nbsp; Fortunately, job descriptions can be easy to write; you just need to know the elements to include.&nbsp;<\/p>\n<p>The job description is a critical document for every position.&nbsp; A good job description performs a number of important functions:<\/p>\n<ul>\n<li>It describes the skills and competencies that are needed to perform the role;<\/li>\n<li>It defines where the job fits within the overall company hierarchy;<\/li>\n<li>It is used as the basis for the employment contract;<\/li>\n<li>It is a valuable performance management tool.<\/li>\n<\/ul>\n<p><strong>5 simple steps to write a clear job description:<\/strong>\n  <\/p>\n<ol>\n<li><em><strong>Job title:<\/strong><\/em>&nbsp;This is a fundamental element should be self-explanatory for recruitment purposes e.g. &#8216;Business Registration Inspector&#8217;. An example of a bad job title for the same position would be &#8216;Council Enforcement Officer&#8217;.<\/li>\n<li><strong><em>Duties:<\/em><\/strong><em>&nbsp;<\/em>This<em> is&nbsp;<\/em>a list of the duties and responsibilities associated with the role.&nbsp; This varies in length, but as a rule should be as short as possible.<\/li>\n<li><em><strong>Skills and Competencies:<\/strong><\/em>&nbsp;This should be listed separately from each other.&nbsp; Skills are activities the candidate can perform based on what he\/she has learned in the past, or from qualifications obtained e.g. ability to give effective presentations.&nbsp; Competencies are the traits or attributes you expect the candidate to display in the role e.g. strong communication skills.<\/li>\n<li><em><strong>Relationships:<\/strong><\/em>&nbsp;This details Reporting lines and working relationships. Reporting lines show whom the candidate reports to and who reports to him\/her.&nbsp; Working relationships are the people and departments the candidate is required to work closely with.<\/li>\n<li><em><strong>Salary:<\/strong><\/em> Salary range should be competitive with similar positions in other organisations.&nbsp; This is updated from time to time in line with changing pay scales.<\/li>\n<\/ol>\n<p>Other elements could include nature of job (full-time, part-time or contract), the location of job&nbsp;etc.&nbsp; If well written, a good job description not only provides a clear picture of the position for potential candidates, it is also a useful tool for measuring performance.&nbsp; Some job descriptions may need to be updated regularly based on expanded skill sets now required and the company&#8217;s current needs and long-term objectives.<\/p>\n<p><strong><em>Sample Job Description Template<\/em><\/strong>\n  <\/p>\n<p><em>Job Title:<\/em>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Human Resources Assistant<\/p>\n<p><em>This role is:&nbsp;&nbsp;&nbsp; <\/em>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Part Time or Full Time, Permanent or Temporary or Contract<\/p>\n<p><em>Job Location:&nbsp; <\/em>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Head Office<\/p>\n<p><em>Job Summary:<\/em>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.<\/p>\n<p><em>Reporting to:<\/em>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Human Resources Manager<\/p>\n<p><strong><em>Detailed Duties and Responsibilities:<\/em><\/strong>\n  <\/p>\n<ul>\n<li>Administers scoring tests<\/li>\n<li>Schedules examinations by coordinating appointments<\/li>\n<li>Welcomes new employees to the organization by conducting orientation<\/li>\n<li>Provides payroll information by collecting time and attendance records<\/li>\n<li>Provides secretarial support by entering, and printing information<\/li>\n<li>Maintains employee confidence and protects operations by keeping human resource information confidential.<\/li>\n<li>Maintains quality service by following organization standards.<\/li>\n<\/ul>\n<p><strong><em>Essential Skills &#038; Qualifications:<\/em><\/strong>\n  <\/p>\n<p>Reporting skills, dependability, organization, confidentiality, teamwork, Microsoft office skills, communication. First degree in Humanities<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How to Write a Job Description&#8230;<\/p>\n","protected":false},"author":1020,"featured_media":40499,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[327,344],"tags":[391,553,549],"class_list":["post-38947","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","category-talent-sourcing","tag-human-resources","tag-performance-management","tag-talent-sourcing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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